UTIA’s profile pages provide the opportunity to highlight each individual’s work and create a consistent and professional appearance across all unit and department sites. Management of the components shown on your profile page is available in the myUTIA portal. Follow the steps below to manage your profile information.
Before you begin, please note that not all areas will be applicable to everyone. If you leave an area blank, it will not populate on your profile page.
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Navigate to Profile
Click your name in top right corner and select Profile
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Update your info
Follow the steps outlined for each area available to show on your profile
What can be included on your profile page?
Credentials – add the appropriate abbreviations representing degrees, trainings, and certifications that will display after your name
Photo – include a headshot to be used for profile pages and personnel listings. Uploading an image here will not affect Microsoft 365 products such as SharePoint, Outlook, etc.
Specialty – identify specific area(s) of focus, responsibilities, field of study
Professional Interests – a short biography/professional overview that tells about you and your work
Preferred Work Email Address – Follow these steps from OIT for creating email aliases and setting a preferred email address.
Curriculum Vitae – a new and prominent section to feature your academic accomplishments. This will highlight your CV better than the previous location under Web Presence.
NOTE: We recommend only highlighting your CV in one location on your profile. If it is showing under Web Presence simply delete the link in that section.
Web Presence – add links to web presences related to your professional work such as a program-related website, university-related social media channel, Google Scholars or ORCID
Research Questions – share the questions you are currently examining in your research
Lab Members – list those currently working with you or under your direction
Certification/Training – include any professional certifications and trainings related to your field or education
Degrees – list your educational degrees
Focus Areas – provide a short description about your work in four possible areas – Research, Clinical, Teaching, and Outreach (including Extension)
Courses and syllabus – a listing of all courses for which you are an instructor along with a syllabus, or multiple syllabi, associated with a course to provide potential students a look at what is expected in the course
Additional features
- Allow others access to edit your profile information on your behalf
- View your public profile page to see updates with the click of a button
Privacy and Your Personal Profile
We follow each individual’s preference for what contact information is shown for them, we respect the options they have selected for their Office Address (office contact information) on the Personal Data Form (Human Resources forms). Below is a listing of the options available for you to select regarding what of your contact information you do or do not want listed and how we use that to determine what of your information is included on our UTIA Personnel Directory and department faculty/staff listings.
- Complete Information – All office contact information will be displayed
- No Address – Office address will not be displayed, all other office contact information will be displayed
- No Phone Number – Office phone number will not be displayed, all other office contact information will be displayed
- No Phone/Address – Office address and office phone number will not be displayed, all other office contact information will be displayed
- No Public Listing – No information will be displayed including office address, phone number, picture, education, etc. If you need to update your selection, you can do so by updating your selection on the Personal Data Form at the link above or updating your Personal Profile in IRIS Employee Self-Service website.
In order to protect UTIA employee personally identifiable information (PII), all data aggregated from sources such as IRIS and myUTIA are handled in accordance with UT System and Institute of Agriculture policies, including but not limited to, System-wide Policy: IT0110 – Acceptable Use of Information Technology Resources, UTIA IT0110 – Acceptable Use of Information Technology Resources Security Policy (AUP), and UT System Privacy Notice.
Update Your Personal Data in IRIS
(includes name, office address, education, etc.), which is pulled from IRIS:
Your personal data will be shown on the right side of your profile page under your photo.
It is only necessary to update any specific information that is incorrect or incomplete.
The information being pulled from IRIS is:
- Name
- Primary office address
- Phone number
- Education*
To verify that this information is correct, view your profile page by searching for yourself in the new directory.
If you need to update your information, use the Personal Data Form found on the Human Resources website. Note: This is an Excel file which you will need to download and complete. Make the appropriate changes on the form and email it to Human Resources at hr@utk.edu.
*If the IRIS team is unable to accurately update your education (degrees) to be listed on your profile page, you can update your degrees through the myUTIA portal. This process will not update your degree information in IRIS, however this will create a new entry for the corrected degree.